Tire service & seasonal storage

Tires in stock, tires in storage, clients who come back

Sell new and used tires with the exact condition of every single tire, keep clients' sets in seasonal storage on known shelves and bins, and bring clients back before the season changes. Stock, till, invoices and the client base share one database.

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Who it is for

Tire fitting shops
Tire and wheel retailers, including used tires
Service stations that store clients' tires
Businesses serving both fleet clients and private drivers

A tire shop has two kinds of stock that ordinary inventory software handles badly. New tires are simple: a model, a size, a quantity. Used tires are not: two tires of the same model can differ in tread depth, production date and condition, and the buyer wants to see exactly the one they are paying for. In OrgLines each used tire can be recorded as its own physical unit with its own attributes and photos, while still belonging to the same product in the catalogue.

The second kind of stock is not yours at all: clients' sets in seasonal storage. Here the question is always the same: where is this client's set, and what condition was it in when we took it. Warehouses in OrgLines are organised as a tree of zones, shelves and bins, so a storage place is a real address, not a note on a sticker. Moving a set to another bin is a transfer with a history.

Around the stock sit the tools a service business needs every day: a till for walk-in clients, invoices for fleet and company clients, a client base with history, and automations that prepare reminders when it is time to change tires. Requests from your website forms and Meta ads arrive in the Lead Center. There is no online booking calendar: requests are scheduled as tasks by your team.

A season at a tire shop

01
Receive tires

New tires arrive through a purchase order. Used tires are received as individual units; serial numbers can be generated automatically.
02
Describe every used tire

Record tread depth, production date, condition and photos on the unit itself, and place it in a specific bin.
03
Store clients' sets

Put each client's set on a known zone, shelf and bin and note its condition when you take it.
04
Remind before the season

Automations and the AI assistant prepare reminders and task lists when it is time to change tires.
05
Sell and invoice

Sell tires and services at the till, or issue an invoice to a company client from your own document template.
06
Count and reorder

Run a stocktake to reconcile the system with the shelves and see suggested reorder quantities for new tires.

What you can do

Used tires: every tire is its own unit

Record the tread depth, production date, condition and photos of each specific tire, so the seller and the buyer see exactly what they get, not an average for the model.

Unit list per warehouse

One row per physical unit in the selected warehouses, with its identity, placement and condition. A unit with movement history cannot be deleted, so the trail stays intact.

New tires and wheels by model

Your own attributes such as size, season, load index or brand, defined per product category.

Seasonal storage by zone, shelf and bin

Warehouse zones, shelves and bins show where each client's set is stored and what condition it was in.

Transfers between bins and warehouses

Move stock to another bin or another warehouse; every transfer is recorded and can be cancelled while in transit.

Stocktake

Recount one warehouse or all of them and reconcile the result with the system.

Cost and margin

Enter the cost of a product to see its margin; composite products show a cost breakdown.

Till and invoices

Sell goods and services at the till or issue invoices to company clients, designed in the document designer.

Client base

Contacts and companies with history, so fleet clients and private drivers are both easy to find.

Reminders before the season

Automations and the AI assistant prepare reminders and task lists when it is time to change tires.

Leads from ads and your site

Requests from Meta ads and your website forms arrive in the Lead Center.

Online catalogue

Publish selected tires from your catalogue on your website with the website builder.

Why per-unit tracking matters for used tires

Most inventory systems know quantities: eight tires of a model on a shelf. That is fine for new stock and useless for used stock, where the price depends on the specific tire. OrgLines keeps the product as the catalogue entry and adds a record for every physical unit. The unit has its own attributes, photos and documents, its own place in the warehouse and its own movement history.

Tread depth, production date and condition per tire
Photos a seller can show the buyer
An exact bin for each tire
The same product for reports and the catalogue

Seasonal storage you can find in seconds

Each warehouse is a tree of storage locations: zones, shelves and bins. When a client leaves a set for the season, it is placed at a specific address, and its condition is recorded at intake. When the client comes back, the team sees where the set is without walking the aisles. If the set has to move, the transfer is recorded, so the location in the system matches the shelf.

Staff in the workshop do not need to sit at a computer for this. The Telegram work bot lets frontline staff see their tasks, change statuses and send photos, and a manager approves who can use it.

Plans: Orders and warehouse management are part of the Business plan. Compare plans

FAQ

Questions about Tire service & seasonal storage

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Can I track tread depth for each used tire?

Yes. Attributes can be defined for single units, so every tire has its own tread depth, production date, condition and photos while still belonging to the same product.

How do I know where a client's set is stored?

Storage locations are organised by warehouse zone, shelf and bin. The set is placed at a specific location, and any move to another bin is recorded as a transfer.

Is there online booking for tire fitting?

No. There is no booking calendar. Requests from your website forms or ads arrive in the Lead Center and are scheduled as tasks by your team.

Can I sell both at the counter and to companies?

Yes. Walk-in clients pay at the till, and company or fleet clients receive invoices.

Can I show used tires with photos on my website?

The website builder publishes products you select from your ERP catalogue, with a name, price and image you can adjust for the site.

How do reminders before the season work?

Automations and the AI assistant prepare reminders and task lists for your team, based on your client base.

Guides on this topic

When should you change to winter tires?

Change to winter tires when temperatures stay at around 7 °C or lower, and before the first frost or snow, not after it. In much of Central and Eastern Europe that usually means from mid-October to early November. Local law can add its own rules: Germany requires winter tires in wintry road conditions, and Austria requires them from 1 November to 15 April whenever conditions are wintry.

Preparing a tire shop for the autumn changeover rush

Start four to six weeks before the first expected frost. Estimate how many cars your bays can really handle per day, contact seasonal storage clients before walk-ins arrive, stock up on popular winter sizes and consumables, make sure every stored set can be found by its location, and collect all requests in one queue that your team schedules. The rush is predictable, so most of the work can be done before it starts.

What is a tire hotel?

A tire hotel is a paid service in which a tire shop or service station stores a customer's off-season tires or complete wheels until the next change. The shop inspects the set at intake, records its condition, keeps it at a known storage place and returns it, usually fitted to the car, when the season changes.

How to keep inventory of used tires: tread depth, age and condition of every tire

Why used tires cannot be counted like new ones, which attributes to record for each tire and how to set up per-tire inventory in OrgLines.

Works together with

All modules share the same data, so they complete each other.

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